Chief Financial Officer
Classification: Full Time / Exempt
Reports to: President and CEO
Founded in 2005, the Notah Begay III (NB3) Foundation’s mission is to ensure Native American children achieve their full potential by advancing cultures of Native American community health. NB3 Foundation focuses on Native children’s physical, mental, emotional and cultural health through four core areas:
- Healthy Nutrition;
- Physical Activity;
- Youth Development; and
- Cultural Connections.
To date, NB3 Foundation has invested more than $10 million into Native communities, including 127 grants to over 80 Native-led and tribal organization in over a dozen states. NB3 Foundation has also invested millions in direct programming, including nutrition education, food access pilot projects, community and traditional foods projects, sport programming, physical activity/sports camps and clinics, technical assistance to tribal communities and nonprofits and research and evaluation work. NB3 Foundation is an Equal Opportunity Employer with a Native American Preference Hiring Policy. For more information visit: www.nb3foundation.org
The Chief Financial Officer (CFO), reporting directly to the President and CEO, is responsible for planning, implementing and managing all the finance activities of the organization including business planning, budgeting, forecasting, negotiations and annual audits. The CFO develops and manages fiscal strategy, creates projections and reports, manages capital investments and oversees the Finance Department. As the financial officer in a non-profit organization with an annual budget of $2.5 million, the CFO must be a strategic thinker and a hands-on implementer. As part of an executive management team, the CFO will possess specialized nonprofit financial management skills and experience including accounting knowledge, familiarity with financial software applications, grant funding and entrepreneurial creativity. The CFO will hold an active commitment to the mission and values of the organization and be a positive team member and leader. The ability to work with national funding sources, federal grants, complex budgets, as well as with creative talent will be essential to success.
Essential Job Functions
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential functions include:
- As a senior partner to the President/CEO and the executive management team, assess organizational performance against both the annual budget and organization’s long-term strategy.
- Provide strategic recommendations to the President/CEO and members of the executive management team.
- Develop tools and systems to provide financial and operational information to the President/CEO and make actionable recommendations on both strategy and future organizational sustainability.
- Engage the President/CEO, the Board of Directors, Finance and Investment Committees around issues, trends and changes in the operating model(s) and operational delivery.
- Assist in establishing yearly objectives and meeting agendas and selecting and engaging outside consultants (auditors, investment advisors).
- Oversee long-term budgetary planning and costs management in alignment with the NB3 Foundation’s strategic plan, especially as the organization considers sponsorships, potential acquisitions and collaborations with external organizations.
- Executive Management
- Provide leadership, direction and management of the finance and accounting team.
- Manage the processes for financial forecasting and budgets and oversee the preparation of all financial reporting.
- Establish and maintain relationships with senior management and external partners and stakeholders.
- Review all formal finance, HR and IT related procedures.
- Financial Planning and Analysis
- Prepare and maintain regular financial planning reports, monthly profit and loss forecasts by program and cash flow forecasts.
- Advise on long-term business and financial planning.
- Complete analysis of financial results.
- Develop and execute analysis of various business initiatives (e.g., new operations, asset acquisition, improved software, new service approaches, etc).
- Assist in development of financial planning and analysis exercises/reports.
- Provide cash flow and analysis to the President/CEO and the Board of Directors on a quarterly basis.
- Forecast and recommend to the President/CEO and the Board of Directors any tactical budget adjustments required to ensure adequate cash flow for the organization.
- Participate in calls when appropriate with funders, finance and investment partners.
- Accounting Activities
- Prepare month-end, quarter-end and year-end financial statements.
- Conduct all month-end closing activities including general ledger maintenance, balance sheet reconciliations and corporate/overhead cost allocation.
- With the knowledge of best practices in nonprofit accounting, implement effective and clear fund and grant accounting, compliance and reporting.
- Oversee a system to track and manage all grants and restricted funds in partnership with programs, development and the organization.
- Enhance and implement financial and accounting systems, processes, tools and control systems.
- Responsible for Accounts Receivable/Accounts Payable issues.
- Oversee all bank and credit card reconciliations.
- Prepare and present all financial reporting to the Board of Directors.
- Lead monthly finance meetings with appropriate NB3 Foundation staff and executive management to track budget management and program budget compliance.
- Develop and manage accounting staff.
- Oversee annual audit and serve as a key point of contact for external auditors; manage preparation and support of all external audits.
- Cash Management
- Responsible for weekly cash management.
- Approve weekly payables and execute check signing.
- Responsible for AR management and provide support to collections activities.
- Corporate Development
- Represent NB3 Foundation in efforts with investment bankers and potential investors.
- Prepare analysis and reports required by corporate development efforts.
- Support Endowment development and associated campaigns.
- Plan cash flow and ensure availability of funds as needed.
- Responsible for cash, investment and asset management.
- Responsible for financing strategies and activities, as well as banking relationships.
- Develop and utilize forward-looking predictive models and activity-based financial analysis to provide insight into the organization’s operations and business plans.
- Planning, Policy, and Investor Relations
- Coordinate the development and monitoring of budgets that include a system to monitor and track the use of restricted and unrestricted funds within each department area.
- Develop financial business plans and forecasts.
- Participate in policy development as a member of the executive management team.
- Engage the President/CEO, Board of Directors and Finance Committee of the Board of Directors to develop short-, medium-, and long-term financial plans and projections.
- Represent the organization to financial partners, including financial institutions, investors, foundation executives, donors, auditors, public officials, etc.
- Prepare financial reports for donors and funders.
- Remain up to date on nonprofit audit best practices and state and federal law regarding nonprofit operations.
- Manage all aspects of the accounting department to ensure proper maintenance of all accounting systems and function; supervise organization’s finance staff.
- Maintain appropriate internal controls and financial procedures.
- Ensure timeliness, accuracy and usefulness of financial and management reporting for funders, foundations and the organization’s board of directors; oversee the preparation and communication of monthly and annual financial statements.
- Manage audits and proper filing of required state and federal filings.
- Ensure legal and regulatory compliance regarding all financial and nonprofit functions by staying up-to-date on any updates on requirements for legal compliance.
- Responsible for risk management and legal activities including letters of agreement, contracts, leases and other legal documents and agreements.
- Maintain business insurance: procurement, monitoring and management.
- Team Management
- Mentor and develop finance and accounting staff and program directors in the area of financial program management.
- Help guide cross-divisional teams outside of direct control within the organization.
Knowledge, Skills & Abilities
- Extensive knowledge with OMB Circular A-122 required.
- Deep knowledge and understanding of the Office of Management and Budget Circular A133 audit.
- Experience working to manage finance and accounting software packages.
- Excellent written and oral communication skills.
- Demonstrated leadership ability, team management and interpersonal skills.
- Excellent analytical and abstract reasoning skills, plus excellent organization skills.
- Ability to juggle complex multiple priorities and to work well independently with little administrative support.
- Ability to handle sensitive financial information in strictest confidence.
- Impeccable attention to detail.
- Strong leadership experience in budgeting, financial planning and analysis.
- Knowledge of modern office practices, procedures and equipment.
- Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
- Ability to represent the NB3 Foundation in a professional manner and build respect and confidence in the organization.
- Ability to take specific actions and provide feedback after listening to the concerns of participants, staff, donors and others.
- Ability to work efficiently under stressful conditions.
- Ability to demonstrate a high-level of detail orientation and organizational skills.
- Ability to create and present effective electronic documents, data and information.
- Ability to analyze situations and adopt appropriate courses of action.
- Ability to handle multiple tasks and meet deadlines.
The incumbent has direct authority over Finance and Administrative staff.
Work is generally performed in an office setting with moderate noise levels. Evening and/or weekend work may be required. There is interaction with the public, program participants, donors and employees. Tight time constraints and multiple demands from several people are common.
While performing the duties of this job, the employee is regularly required to sit, use arms/hands/fingers, talk, hear, and walk. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Due to the nature of work and goals of the Foundation, the employee may be required to maintain a minimum physical condition and comply with predetermined fitness standards.
Travel may be required to program operation locations, trainings, meetings, conferences, presentations and other events.
Required Education and Experience
- Minimum B.A. or B.S. degree in Accounting, Finance or Economics from an accredited college or university.
- At least 7 years’ experience as a Chief Financial Officer, Director of Finance or equivalent.
- Experience in a senior financial-management role, partnering with executive staff, resulting in the development and implementation of creative financial management strategies.
- Significant experience in or knowledge of nonprofit accounting, including sophisticated fund and grant accounting, compliance and reporting.
Preferred Education and Experience
- MBA and/or CPA;
- Experience in a nonprofit or governmental organization with a budget of at least $2 million, that included diverse funding streams, and substantial financial and material assets.
If job assignment requires driving a personal or Agency vehicle on Agency-related business, incumbent must haveand maintain a current state driver’s license, must have and maintain an Agency-insurable driving record, and must provide proof of current liability insurance meeting or exceeding New Mexico state-required minimums.
Confidential and Sensitive Information
Because the employee has access to personal and professional data regarding individual employees and their families, personal data regarding individual clients and the families, and/or sensitive and proprietary company data, including but not limited to services, legal and financial data, an essential job result is the maintenance of a high level of confidentiality of the information processed by the employee. Violation of this confidence may result in disciplinary action, including termination of employment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Compensation and Benefits
Salary range for this position begins at $98,000. NB3 Foundation offers a generous benefits package to all full-time employees.
How to Apply
Please email your resume and a cover letter addressing how you meet the qualifications listed in this posting to firstname.lastname@example.org. Native American candidates should identify themselves in the cover letter. The priority application deadline for this position is September 18, 2020. After that date, applications will be considered on a rolling basis. It’s in your best interest to apply as soon as possible.
The Notah Begay III Foundation is an equal employment opportunity employer with a Native American Preference Hiring Policy. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.