Donor Relations Coordinator
Position Summary
Reporting to the Advancement Director, the Donor Relations Coordinator assists the Director in the development and coordination of individual and corporate relationships with the Foundation. The Coordinator supports the Director in donor prospect research and acquisition strategies and maintains the donor relationship management database. The Coordinator also processes incoming gifts and assists with individual donor stewardship. The Coordinator assists in organizing special events and related expense tracking and preparation of the Annual Advancement Report.
Essential Job Functions
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential functions include:
- Conduct research on donor prospects and other acquisition strategies to expand individual donor base nationally.
- Maintain donor relationship management database (CRM), including updating donor reports, compiling biographical and demographic information, data entry and pulling reports.
- Process incoming gifts and ensure gifts are accurately recorded and thanked i.e. acknowledgement letters.
- Assist with individual donor stewardship including acknowledgement letters, thank you cards, donor appreciation gifts and other communications via phone and email.
- Analyze donor giving patterns to increase donor retention, upgrading and conversion rates.
- Coordinate donor mailings, including direct mail appeals, donor newsletters, holiday cards, etc.
- Assist with Special Events logistics coordination and expense tracking.
- Track pledges and monthly gifts to ensure on-time payment.
- Assist with preparation of Annual Report and other reports to internal staff as needed.
Skills/Knowledge/Abilities
The requirements listed below are representative of the knowledge, skill, and/or ability required to successfully perform the job.
- Knowledge of donor development and corporate giving.
- Ability to maintain accurate records, manage many details proficiently, and converse easily in person or by telephone with donors and donor prospects.
- Strong organizational skills that reflect in the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, external partners and donors.
- Expert level written and verbal communication skills.
- Highly resourceful team-player with the ability to also be effective independently.
- Ability to organize and meet deadlines for a wide variety of job assignments simultaneously, with minimum supervision.
- Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Ability to achieve high performance goals and meet deadlines in a fast-paced environment.
- Knowledge of Social Media such as Instagram, Facebook, Twitter, and YouTube in research of donor prospects and donor acquisition strategies.
- Knowledge of fundraising in nonprofit organizations.
- Strong computer skills in MS Office Suite Excel and PowerPoint.
- Knowledge and experience in working with American Indian communities.
Supervisory Responsibility: None
Work Environment
Work is generally performed in an office setting with moderate noise levels. Evening and/or weekend work may be required. There is frequent interaction with the public, program participants, donors and employees. Tight time constraints and multiple demands from several people are common. Work at special events may be out-of-doors with exposure to weather elements of all seasons.
Physical Demands
While performing the duties of this job, the employee is regularly required to sit, use arms/hands/fingers, talk, hear, and walk. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Due to the nature of work and goals of the Foundation, the employee may be required to maintain a minimum physical condition and comply with predetermined fitness standards.
Travel: minimal
Required Education and Experience
- Bachelor’s Degree
- 1-2 years’ experience in the nonprofit field
- Proficient n Microsoft Office (Outlook, Word, Excel and PowerPoint)
- Excellent communication skills
- Able to multi-task and meet deadlines
- Comfortable working independently and with a team
- Commitment to the mission of the NB3 Foundation
Preferred Education and Experience
- Bachelor’s degree in marketing, communication or English
- Experience with constituent relationship management (CRM) database such as Virtuous
- 1-2 years’ experience in nonprofit fundraising
Licenses/Certifications Required: None. If job assignment requires driving a personal or Agency vehicle on Agency-related business, incumbent must have and maintain a current New Mexico driver’s license, must have and maintain an Agency-insurable driving record, and must provide proof of current liability insurance meeting or exceeding State-required minimums.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
How to Apply
E-mail resume and a cover letter addressing how you meet the qualifications listed in this posting. Native American candidates should identify themselves in the cover letter. E-mail to Hr@nb3f.org.
Applications accepted through August 24 , 2020. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
For internship opportunities please contact Monica Stapleton, monica@nb3f.org
Evaluation and Research Coordinator
Notah Begay III Foundation (NB3 Foundation)
CLASSIFICATION: Exempt/Full Time
REPORTING TO: Director of Evaluation and Research
Position Summary
The Evaluation and Research Coordinator works closely with the Director of Evaluation and Research to manage timely, rigorous, and utilization-focused evaluation and research projects that advance cultures of Native American community health. We are seeking a colleague who will contribute to our collective team efforts by contributing to ongoing evaluation and research projects, conducting quantitative and qualitative analyses, and communicating evaluation and research findings for various audiences in a variety of formats. The Coordinator will provide administrative support for planning and implementation of evaluation and research conversations/meetings and assist in stakeholder communication, event planning and implementation. The Coordinator will track and oversee the program team meetings and calendars, conduct and share research, and initiate consultant contracts and invoices. The Coordinator will provide guidance and input in the development of youth engagement meetings, programming and initiatives. The ideal candidate will be able to work both as a team player and independently on projects and is able to distill facts and research into meaningful, big picture ideas using both narrative and visual tools.
Essential Job Functions
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential functions include:
- Collect data and provide analysis on NB3 Foundation programs and community partner programs.
- Design studies, including methodological and theoretical design of research projects, literature reviews, data collection plans, analysis plans, and reporting/communication plans.
- Prepare reports for internal and external use in user-friendly, accessible formats including creating presentations, written-reports, and data visualizations of evaluation and research results.
- Provide data and outcome information for proposal writing.
- Manage and maintain databases using internal systems.
- Monitor evaluation and research trends and technologies to ensure best practices for NB3 Foundation.
- Assist in creating tools, including online tool kits, for Native American communities and partners to easily use and understand, including community health assessments, youth sport Knowledge Kits (surveys) and nutrition scorecards.
- Interface with consultants, community partners and staff to ensure successful program evaluation and research and implementation of recommendations.
- Collaborate with department and organization staff in event planning and facilitation.
- Schedule virtual and in-person meetings with internal and external stakeholders.
Skills/Knowledge/Abilities
The requirements listed below are representative of the knowledge, skill, and/or ability required to successfully perform the job.
- Awareness and keen appreciation of Native American cultures. Sensitive to cross-cultural differences, and able to work effectively within this context.
- Experience coordinating evaluation and/or applied research projects.
- Strong collaborator and ability to build and develop long term relationships with internal staff and external communities.
- Knowledge of and experience with organizational planning and project management with the ability to work efficiently and effectively both autonomously and in small teams.
- Ability to use basic statistical and qualitative methods to analyze, interpret, and report on data.
- Experience and/or training in qualitative or mixed-methods research.
- Project planning and execution (projects to successful completion).
- Attention to detail and strong logical reasoning.
- Adaptable to a continually evolving environment and thrive in an autonomous and deadline-oriented workplace.
- Strong organization and follow-through skills in individual and collaborative work.
- Demonstrated skills in writing for multiple audiences including policymakers and practitioners.
- Knowledge of organizational planning and project management with the ability to work efficiently and effectively both autonomously and in small teams.
- Data entry and data management skills
Supervisory Responsibility: None
Physical Demands
While performing the duties of this job, the employee is regularly required to sit, use arms/hands/fingers, talk, hear, and walk. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Due to the nature of work and goals of the Foundation, the employee may be required to maintain a minimum physical condition and comply with predetermined fitness standards.
Travel: minimal
Required Education and Experience
- Bachelor’s Degree
- Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)
- Excellent communication skills
- Able to multi-task and meet deadlines
- Comfortable working independently and with a team
- Commitment to the mission of the NB3 Foundation
Preferred Education and Experience
- Bachelor’s degree in public health, health sciences, or social science
- 1 or more years experience in evaluation and/or research fields
- Experience drafting and publishing research
- Experience with data analysis
- Proficiency with data analysis software
Licenses/Certifications Required: None. If job assignment requires driving a personal or Agency vehicle on Agency-related business, incumbent must have and maintain a current New Mexico driver’s license, must have and maintain an Agency-insurable driving record, and must provide proof of current liability insurance meeting or exceeding State-required minimums.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
How to Apply
E-mail resume and a cover letter addressing how you meet the qualifications listed in this posting. Native American candidates should identify themselves in the cover letter. E-mail to Hr@nb3f.org.
Applications accepted through August 14 , 2020. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
For internship opportunities please contact Monica Stapleton, monica@nb3f.org
